top of page
3967.jpg

PRIVACY POLICY

PRIVACY POLICY

​Last updated: February 2026

 

The Toye & Marion Aloko Foundation (“Foundation,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit [www.toyealoko.org] or any related scholarship application pages, forms, or services (collectively, the “Site”).

By using the Site or submitting information to us, you agree to the practices described in this Privacy Policy.

 

1. Who this policy applies to

This Privacy Policy applies to:

  • visitors to our Site;

  • scholarship applicants;

  • parents, guardians, referees, or sponsors who provide information in connection with an application;

  • donors, supporters, or community stakeholders who contact us; and

  • any other person whose information is submitted through the Site.

 

2. Personal information we collect

Depending on how you interact with the Site, we may collect the following categories of personal information:

 

A. Information you provide directly

This may include:

  • full name;

  • email address;

  • phone number;

  • National Identity Number (NIN)

  • home address

  • local government area/state of origin;

  • date of birth;

  • gender, where requested;

  • school, course of study, level, or academic program details;

  • examination details and results;

  • academic transcripts or certificates;

  • essays, personal statements, and supporting documents;

  • identity, origin, residency, or verification documents;

  • referee or recommender information;

  • bank or payment-related information, if required for scholarship disbursement; and

  • any other information you choose to provide to us.

 

B. Information collected automatically

When you browse the Site, we may automatically collect certain technical information, such as:

  • IP address;

  • browser type;

  • device type;

  • operating system;

  • pages viewed;

  • date and time of visit;

  • referral source; and

  • cookie or similar tracking data.

 

C. Information from third parties

We may receive information from:

  • schools or educational institutions;

  • examination bodies or result-verification services;

  • local or community verification contacts;

  • service providers supporting our application process; and

  • references or referees identified in an application.

 

3. How we use personal information

We may use personal information to:

  • operate, maintain, and improve the Site;

  • receive and process scholarship applications;

  • verify applicant identity, origin, residency, qualifications, and supporting documents;

  • assess eligibility and merit;

  • communicate with applicants, parents, guardians, referees, schools, and service providers;

  • administer interviews, tests, screening, and selection processes;

  • make scholarship decisions;

  • disburse scholarship awards or related support;

  • maintain records for governance, audit, fraud prevention, and program administration;

  • respond to inquiries and provide support;

  • comply with legal, regulatory, safeguarding, or reporting obligations; and

  • protect the security and integrity of our Site and processes.

 

4. Lawful basis for processing

Where applicable, we process personal information on one or more of the following grounds:

  • your consent;

  • the need to take steps at your request or administer an application you submit;

  • compliance with legal or regulatory obligations;

  • our legitimate interests in administering the Foundation and scholarship program responsibly, fairly, and securely; and

  • protection against fraud, abuse, or misuse of the Site or application process.

 

5. Cookies and similar technologies

We may use cookies, web beacons, and similar tools to:

  • keep the Site functioning properly;

  • understand how visitors use the Site;

  • improve performance and user experience; and

  • support security and fraud prevention.

You can usually control cookies through your browser settings. Disabling cookies may affect how parts of the Site function.

 

6. When we share personal information

We do not sell personal information.

We may share personal information only where reasonably necessary, including with:

  • board members, staff, volunteers, or reviewers involved in scholarship administration on a need-to-know basis;

  • service providers that help us host the Site, collect applications, store files, send emails, or manage workflows;

  • educational institutions, exam-verification bodies, or community verifiers for application checks;

  • payment or banking partners where scholarship disbursement is required;

  • regulators, law enforcement, courts, or professional advisers where legally required or appropriate; and

  • another entity in connection with a reorganization, merger, or transfer of Foundation operations, if ever applicable.

Any such sharing will be limited to what is reasonably necessary for the relevant purpose.

 

7. Third-party platforms and processors

Our Site and scholarship process may use third-party tools and service providers, including website, form, cloud storage, email, and productivity platforms. These providers may process personal information on our behalf.

Examples may include:

  • website hosting providers;

  • online form providers;

  • cloud storage providers;

  • email communication tools; and

  • analytics or security tools.

We are not responsible for the privacy practices of third-party websites or services that operate under their own terms and privacy policies.

 

8. International data transfers

Because our Foundation, applicants, and service providers may be located in different countries, personal information may be accessed, processed, or stored outside the country where it was originally submitted, including in Nigeria, Canada, the United States, or other jurisdictions where our service providers operate.

Where this happens, we will take reasonable steps to require appropriate safeguards for the protection of personal information.

 

9. Data retention

We keep personal information only for as long as reasonably necessary to:

  • process and assess applications;

  • administer scholarships;

  • handle appeals, complaints, or audits;

  • maintain required program records; and

  • comply with legal, accounting, safeguarding, or reporting obligations.

When personal information is no longer required, we will delete, anonymize, or securely dispose of it, subject to applicable legal and operational requirements.

 

10. Data security

We use reasonable administrative, technical, and organizational measures to protect personal information against loss, misuse, unauthorized access, alteration, or disclosure.

However, no website, transmission method, or storage system is completely secure. We therefore cannot guarantee absolute security.

 

11. Your privacy rights

Subject to applicable law, you may have the right to:

  • request information about the personal data we hold about you;

  • request access to your personal information;

  • request correction of inaccurate or incomplete information;

  • object to certain processing;

  • request restriction of processing;

  • request deletion of information in appropriate circumstances;

  • request portability of personal data where applicable; and

  • lodge a complaint with the relevant supervisory authority.

To exercise any of these rights, please contact us using the details below. We may need to verify your identity before responding.

 

12. Children and minors

Our scholarship program may receive information relating to younger applicants where permitted by law or program requirements. Where an applicant is under the age of majority, a parent, guardian, or authorized adult may need to assist with the submission or consent process.

If you believe a minor has provided personal information improperly, please contact us so we can review and address the matter.

 

13. Accuracy of information

You are responsible for ensuring that the information you submit is accurate, complete, and up to date. Providing false, misleading, or incomplete information may affect eligibility, evaluation, or continued participation in our scholarship program.

 

14. External links

The Site may contain links to third-party websites or services. We are not responsible for the privacy, content, or security practices of those external sites.

 

15. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the revised version on this page and update the “Last updated” date above. Continued use of the Site after changes are posted means you accept the revised policy, to the extent permitted by law.

 

16. Contact us

If you have questions, requests, or complaints about this Privacy Policy or our handling of personal information, please contact us at:

Toye & Marion Aloko Foundation
Email: info@toyealoko.org
Website: www.toyealoko.org

​

bottom of page